Broadway Events Privacy & Cookie Policy

Introduction & who we are

Broadway Events Limited, which operate the Care Roadshows, Childcare Expo and Future of Care events, are committed to protecting and respecting your personal data.  For more information about Broadway Events please see: www.broadwayevents.co.uk

Please read this policy carefully as it explains how all members of Broadway Events Limited handle and use your personal data.

For the purpose of applicable data protection laws, the data controller is Broadway Events Limited of Unit 3, 3 Crow Arch Lane, Ringwood, Hampshire, BH24 1PB.

Your acceptance of this privacy policy is deemed to occur upon your first use of our sites. If you do not accept and agree with this privacy policy, you must stop using our sites immediately.

How to contact us

If you have any questions about this privacy policy you can email us at info@broadwayevents.co.uk or write to:

FAO Data Officer, Broadway Events Limited, Unit 3, 3 Crow Arch Lane, Ringwood, Hampshire, BH24 1PB.

Personal data

You may be asked to provide personal data whilst you are in contact with us. Personal data is information that can be used to identify or contact you. You do not have to provide the personal data that we request, however, if you choose not to, we may not be able to provide you with the products and/or services that you have requested.

Information we may collect about you

We may collect and process information about you from different sources detailed below.

Information you give us:

When you access and browse our websites (including when you register for an event, fill in forms on our websites or subscribe to our newsletters) and when you correspond with us by phone or email or other electronic means, you may give us information about yourself. The information you give us may include your name, payment processing information, postal address, email address, landline and/or mobile telephone number and information about your employment (including your job title, responsibilities and employer’s details) as well as other personal information.

Information we collect from you:

With regard to each of your visits to our website(s), we may also use cookies and other technologies to automatically collect the following information:

  • Technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating systems and platform; and
  • Information about your visit, including the full Uniform Resource Locators (URL) clickstreams to, on and from our websites, products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks and mouse-overs), methods used to browse away from the page.

We may collect, for the purposes of any events that we operate badged access for, information about your location in and engagement with the event. For example, for certain events, access will be granted via a badge which holds your registration details including personal information. You will be required to use your badge to gain access to the event. In this situation we will collect information about when you enter the event and which exhibitors you have engaged with.

Information we receive from other sources:

  • Information we receive from third parties: We may collect information about you from third parties that we work closely with for the purposes of delivering to you the services that you request from us. For example, we may engage third parties to assist us with our online event registration systems or payment systems; these entities will collect information directly from you on our behalf. We may engage third parties to operate event websites on our behalf; these entities will collect information directly from you about your visits to the website on our behalf.
  • We may also receive information about you from third parties where you have consented to such third party sharing your information with us.
  • We may also collect information about you from publicly available sources, including publicly available content on social media.

How we use information about you

We may use your personal information to: How do we use personal information for this purpose? What is the legal basis for us processing your information in this way?
Provide you with goods and services. We will need to use your personal information where this is necessary for us to perform our obligations under a contract with you, for example where you have purchased services from us, and to ensure your requirements are met at events. Using your personal information in this way is necessary for us to perform our contractual obligations to you.
Ensure that your requirements are met at events. We may use your personal information to better understand your requirements and preferences, so that we can provide you with a tailored experience. It is in our legitimate interests to look at your requirements so that we can personalise our events for you, to better meet your needs as a customer.
Complete bookings you make through our website. We will need to use your contact information (such as your email address or postal address) to assist you with any bookings you make through our website. Using your personal information in this way is necessary for us to perform our contractual obligations to you.
Process your payments and protect against fraudulent transactions. We may need to process your personal information in order to keep your payments safe and secure and protect against fraudulent transactions. It is in our legitimate interests to process personal information to keep our customers’ payments secure.
Contact you about other relevant goods and services (provided you have consented to this). We will need to use your personal information (such as your email address and/or telephone number) to send you information about services that you may be interested in. We will ask for your consent before processing your information in this way.
Diagnose problems with our server or administer our websites. We may need to use personal information, such as your IP address, to diagnose server problems or administer our websites. We will ask for your consent to the use of cookies before processing.
Analyse user traffic to measure use of our websites and to improve the content of our websites and our services. We may sometimes use your personal information (e.g. your IP address) to measure use of our websites and assess the effectiveness of our site pages, including advertising on our sites. We may also use this personal information to improve the content of our websites and services. It is in our legitimate interest to look at user traffic so that we can improve our websites and better meet your needs as a customer.
Comply with legal requirements and exercise or defend legal claims. We may sometimes need to process personal information to comply with legal requirements to which we are subject (for example, in relation to health and safety). It is in our legitimate interests to process personal data for the purposes of complying with legal requirements to which we are subject.
Assess how people move through our events where you have activated one of the apps available at an event. We will need to use your personal information (such as information about your location) to understand how people have moved through an event that we host. It is in our legitimate interests to use your location information to monitor movement through our events.
Where you consent to having your badge scanned at an event by us (excluding entering and exiting the event) or a third party, contact you for research purposes or to tell you about special offers or other goods and services. We may use your personal information (such as your email address and/or telephone number) to send you information about services that you may be interested in. By allowing your badge to be scanned at an event you are consenting to your information being processed in this way. If you do not wish for you information to be processed please do not scan your badge.

 

Transfer of personal information

We use other companies, agents or contractors (“Service Providers”) to perform services on our behalf or to assist us with the provision of services to you. For example, we may engage Service Providers to provide market research, registration hosting, website administration, advertising, analytic and search engine providers, event management (including logistics, health and safety and audio-visual services), meetings and bookings (including accommodation), training, IT, hosting and other infrastructure, payment processing and data cleansing and processing services. In the course of providing such services, these Service Providers may have access to your personal information. These third parties are contractually bound only to use personal information to perform the services that we hire them to provide. We will always use our best efforts to ensure that all the Service Providers we work with will keep your personal data secure.

We may also disclose your personal information to third parties:

  • in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
  • if Broadway Events Limited or substantially all of its assets are acquired by a third party, in which case personal data about its customers will be one of the transferred assets; and
  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or in order to enforce our terms and conditions or other agreements, or to protect the rights, property or safety of Broadway Events Limited.

If you choose to allow your badge to be scanned at an event by an exhibitor or sponsor, we may pass the information you provide to this third parties. If you wish to change your contact preferences with an individual exhibitor/sponsor, please follow their own unsubscribe request details. Unsubscribing with Broadway Events Limited Ltd will stop Broadway Events Limited from contacting you in the future, but not the individual third parties whom you have interacted with independently.

Your data will only be stored by us within the European Economic Area (“EEA”).

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our sites; any transmission is at your own risk.  Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Virtual Products

In the case of your use of one of our virtual products, e.g. Virtual Exhibitions, Directory Sites, Webinars etc, we may pass the information you provide to third parties. Generally, this will be via a process whereby you, as the user, visit or interact with a third party e.g. visit a stand at an online exhibition or click on an asset branded and provided by a third party. In some instances, for example, a products listing site, you may reach out directly to a supplier, sponsor or exhibitor who may contact you in return (in which case they will be acting as a data controller). In other instances, our virtual products are sponsored and, in such cases the data you provided to us will be given to the sponsor. We will let you know at the time of collection if a product is sponsored.

If you wish to change your contact preferences with an individual exhibitor/sponsor, please follow their own unsubscribe request details.  Unsubscribing with us will stop us from contacting you in the future, but not the individual third parties whom you have interacted with.

We take your contact preferences very seriously. If you would prefer for your details not to be passed to any third parties as laid out in this section, you are advised not to register for the virtual product.

Security of personal information

We use administrative, technical, and physical measures to safeguard personal information against loss, theft and unauthorised uses, access or modifications.

Certain areas of our websites may be password protected. Where we have given you (or where you have chosen) a password, you are responsible for keeping this password confidential. We ask you not to share your password(s) with anyone.

Payments made via our websites are processed in a secure environment using software provided by third party providers.

Third party websites and apps

Our websites may contain links to and from third party websites and we may provide you with details of apps provided by third parties. Please note that if you follow a link to any of these websites or download an app, these websites and apps will have their own terms of use and privacy policies and that we do not accept any responsibility of liability for these policies. Please check these policies before you submit any personal data to these websites or apps.

Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. External links are clickable text / banner / image links to other websites.

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Cookies

We use cookies and similar technologies on our web sites to improve performance and make your experience better.

Your use of our web sites indicates your consent to the cookies described in this policy. Please see ‘How you can control cookies’, below, for more information on how to withdraw your consent at any time.

What are cookies?

A web cookie, a commonly used data collection technology, is simply a piece of text which can be placed on the browser of your personal computer or mobile device and subsequently read as you visit a web site. A cookie may be a session cookie, that is, a cookie that remains on your browser while you are logged on to a particular web site and then disappears when you close your browser, or it may be a persistent cookie, a cookie that remains on your browser over a period of time. Information from a cookie may be collected and used in aggregate form. Or data may be collected into an individual profile or record. That individual record may either be unique but anonymous, or the profile can be linked with information that identifies you as an individual.

You can learn more about cookies, generally, at www.allaboutcookies.org

How do we use cookies?

We may use cookies for a number of purposes:

  1. Essential cookies

We may use a limited number of cookies essential to particular services you have requested or for security purposes. A few of our sites use a cookie for a shopping cart function when you purchase services or offerings. In particular, if you have registered for a site or use a customer portal we may use a cookie to authenticate the pc or mobile device that you are using.

  1. Performance cookies

We allow third parties to set analytics, or performance, cookies to collect and report aggregate information. These cookies provide reporting to us on an aggregate basis and so, do not identify you at all. We use the aggregate reports to understand how our web sites are used and improve their usefulness to our audiences.

  1. Functional cookies

A number of cookies also support how our web sites function, identifying your pc or end device on a unique but anonymous basis. These cookies may, for example, remember your language preferences or recognise an individual’s activity within a single session.

If you register for a site, we use a cookie to associate your presence with a specific user name and password or account. We may use a persistent cookie to recognise you automatically each time you return, but only if you ask us to do so. We may also use cookies to prepopulate your login or forms you fill out on the site with information you have already provided.

We may conduct analyses of user traffic to measure the use of our sites and to improve the content of our web sites and our services. These analyses will be performed through the use of IP addresses and cookies.

Third party cookies and advertising on our sites

In addition to our own cookies, we may also use various third-parties cookies to report usage statistics on our sites and deliver advertisements on and through the sites.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information www.google.com/privacy

Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

How can you control cookies?

The cookies we use or allow are an accepted part of ecommerce and important to your use of our web sites. Performance cookies allow us to understand our audiences as a whole and improve how our sites meet your needs and expectations. Many of the functional cookies are basic to how our sites and services work. The cookies we use for registration allow us to conduct our business online. Our sites and services, or parts of them, may not work properly without these cookies.

  1. Browser controls

Most modern browsers offer you ways to control or block cookies. These browser controls will usually be found in the “options’ or “preferences” menu. For more help, you may take a look at the “Help” settings or review these website for more details www.aboutcookies.org

  1. Ad cookies and targeting

You can find more information or turn off targeting by member companies at YourOnlineChoices UK,  www.youronlinechoices.com

Personal data retention period

We may retain information about you, including personal data, for the period necessary to fulfil the purposes for which it was first collected unless a longer retention period is required or permitted by law. Information that is no longer required for any valid purpose, and that we are not required to keep pursuant to any applicable law, will be routinely destroyed or deleted by secure means.

In determining data retention periods, we take into considerations contractual obligations, legal obligations and the expectation and requirements of our customers.

Your rights as a data subject

You have the following rights with respect to the personal information that we hold about you:

Right to access. You have the right to request access to information held about you. We will provide you with a copy of your personal data held by us free of charge (providing your request is not excessive or for multiple copies, in which case we may charge a reasonable fee to cover our costs) and certain information about the processing of your personal data and the source of such data (if not directly collected from you by us). You also have the right to request that your personal data is transferred to another data controller.

You can request access to the information we hold about you by contacting us using the contact details set out above. We will endeavour to make our file of your information available to you within 1 month, although occasionally we may not be able to give you access to the personal information we hold about you (for example, we may not be able to give you access if it would unreasonably affect someone else’s privacy or if giving you access poses a serious threat to someone’s life, health or safety).

You also have the right to be informed of the third parties to which we transfer your personal data within the scope of this privacy policy.

Right to object to data processing. You may withdraw your consent to the processing of your personal data at any time by contacting us or ticking a box to opt out of receiving marketing materials. Upon receipt of your notification, within a month we shall stop any processing of your personal data and (if requested by you) erase such information if we are not required to retain it for legitimate business or legal purposes.

Right of rectification and right of erasure. You have the right to request that we correct or erase any inaccuracies in your personal data if such information would be incomplete, inaccurate or processed unlawfully.

You can exercise these rights at any time by contacting us at info@broadwayevents.co.uk. We may reject requests that are unreasonable or require disproportionate effort (for example, such a request would result in a fundamental change to our existing practice) or risk the privacy of others.

Making a complaint

If you have any cause for complaint about our use of your personal data, please contact us using the details provided above and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

Changes to our Privacy Policy

We reserve the right to add to or amend this privacy policy at our sole discretion, without prior notice to you. Please review our privacy policy on a regular basis to make sure you have read the latest version and you understand what we do with your personal information. Your continued use of our services or our sites following the posting of changes to these terms means that you consent to those changes.